Texas Sales Tax guide for Businesses

Texas has developed a reputation as one of the more difficult states for sales and use tax compliance. And, from complex regulations to aggressive auditing, it’s easy to see why. In this guide, we break down everything you need to know about getting compliant in the Lone Star State.

Texas Sales Tax Guide For Business
This research is meant to be informational and not a substitute for accounting advice.

State and local tax rates in Texas

Like a lot of states, Texas imposes a flat tax rate on the sale of taxable products and services. Local municipalities can also collect sales tax on top of the state’s tax rate.

The Texas Comptroller defines the tax rate as the following:

6.25% state sales and use tax on all retail sales, leases and rentals of most goods, as well as taxable services. Local taxing jurisdictions (cities, counties, special purpose districts and transit authorities) can also impose up to 2% sales and use tax for a maximum combined rate of 8.25%.

Texas sales tax nexus thresholds

Texas taxes businesses that have a sufficient presence (“Nexus”) in the state. There are two ways of meeting this definition:
  • Having a physical presence in the state, known as physical nexus.
  • Having an economic presence in the state, known as economic nexus. Out-of-state sellers meet this criteria if they exceed the economic threshold of $500k in annual taxable revenue.
If you meet either of these definitions, you could have a sales tax responsibility in Texas. However, there are some laws and exemptions that could alleviate this responsibility.

Marketplace provider legislation

Since 2019, Texas has required marketplace providers engaged in business in Texas to “collect, report and remit state and local sales and use tax on all sales made through a marketplace.” This means that marketplace sellers with the proper documentation are not responsible for collecting sales tax on any of their marketplace sales in Texas. Texas defines these marketplace roles in the following way:
  • Marketplace: a physical or electronic store, internet website, software application, or catalog that marketplace sellers use to make sales.
  • Marketplace provider: an entity that owns or operates a marketplace and processes sales or payments for marketplace sellers. Examples include Amazon, eBay, Walmart Marketplace, and Etsy.
  • Marketplace seller: an individual who sells through a marketplace provider.
Marketplaces and sales tax

What products and services does Texas tax?

Texas taxes the sale of most products (tangible personal property). There are a number of non-taxable of products, including, but not limited to, non-prescription drugs, prescription drugs and groceries.

In contrast, Texas only defines a select list of taxable services. These include:

  • Amusement
  • Cable Television
  • Credit Reporting
  • Data Processing
  • Debt Collection
  • Information Services
  • Insurance
  • Internet Access
  • Laundry & Cleaning
  • Motor Vehicle Parking and Storage
  • Nonresidential Real Property Repair, Restoration or Remodeling
  • Personal Property Maintenance, Remodeling or Repair
  • Personal Services
  • Real Property Services
  • Security
  • Telecommunications
  • Telephone Answering
  • Utility Transmission and Distribution
  • Taxable Labor

Franchise taxes

The Texas Comptroller defines the Texas franchise tax as:

“a privilege tax imposed on each taxable entity formed or organized in Texas or doing business in Texas.”

Legally, the franchise tax is technically different than sales tax. But because Texas presumes that anyone with a sales tax permit has franchise tax nexus, it’s important to be aware of this responsibility as you get compliant.

The Tx sales tax rate varies depending on the annual revenue of your business:

Franchise taxes are due on May 15th every year.

Exceptional factors like COVID-19 and extreme weather resulted in extensions in both the 2020 and 2021 filing seasons. The 2021 filing date is June 15.

Texas sales tax audits

Texas conducts thousands of sales tax audits every year, and their audits have a reputation for being among the toughest. To survive a Tx sales tax audit, you’ll need to be at the top of your game. Because of this, you should prepare your Texas audit defense plan in conjunction with working on your compliance.

Texas doesn’t just audit in-state businesses. Data from the Texas Comptroller indicates that one-third of their 4,252 audits in progress are being conducted out of state. Research also shows that Texas has a total of 595 auditors, and 78 of them are permanently based out of state.

The Statute of Limitations in Texas is four years, which is above the nationwide average of three years. That means that your audit period and potential exposure is 33% higher than in most other states.

How to register for a sales tax permit in Texas

Sellers with sales tax nexus in Texas (Tx) must apply for a Tx sales tax permit. Failure to complete registration and collect sales tax could result in audits and significant financial repercussions. Texas also considers collecting sales tax without a permit to be fraud. If you have nexus in Texas, the best way to protect your business is to get compliant and register for a sales tax permit in Texas.

Texas Sales Tax Compliance Help

Getting sales tax compliant in Texas is a tough process. The regulations are complex, the stakes are high, and their aggressive audits mean any mistakes are sure to catch up with you. If you’re not sure what to do next about Texas, we’re here to help.

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